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How To

Maryland Charitable Registration/Renewal Form:


All PTAs are required to renew annually.  These forms are due by December 31st.

Membership Dues:


Each local PTA/PTSA must pay dues for each member who joins.  $5.25 per member must be paid to Free State PTA.  $0.50 per member must be paid to HCCPTA.  

Standards of Affiliation

Audit/Financial Review:


Local PTAs are required to conduct an audit of the finial records at the end of each fiscal year.

Bylaws:


Bylaws must be updated at least every three (3) years.  Download the latest Bylaws Template from the Free State PTA Website.

Why start from scratch?  Use some of the tools that we have created to help make your PTA leadership experience a little easier - especially if you are a new leader!

Our How To page will help you create a useable template for creating logos, minutes, letterhead, and more!

Check back periodically for updates and provide feedback if there's something you'd like to see included!  

Officer Contact Information:


All PTAs are required to provide the names and addresses of Officers to Free State PTA.  This can be easily completed through Givebacks.  If you need assistance accessing Givebacks, please contact HCCPTA for support.

Because each PTA is an independent 501(c)(3) organization, it is everyone's responsibility to ensure that we're following the proper procedures.  To be compliant in the State of Maryland, PTAs and PTSAs must meet the following eight (8) Standards of Affiliation (SOA):  

Personal Property Return:


The Personal Property Return (PPR) are required to be completed annually.  Because PTAs are non-profits, there is not a filing fee.  The PPR is dues by April 15th.  There are penalties for filing late.

IRS 990:


PTAs are required to file the IRS 990 annually by November 15th.  The type of 990 form your PTA needs to complete is based on dollar thresholds.  There is a fee for filing late.

Last Updated:  24 July 2025

PTA Leadership Tools

Insurance:


Bonding and liability insurance is required to operate in Harford County Public Schools.  It is obtained through the Free State PTA authorized provider (currently AIM Insurance).

Download HCCPTA's Compliance Tracker

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